Cascade is a trusted, community-based environmental consultancy serving the Sea to Sky Corridor and beyond for over 25 years. Known for our deep local knowledge, responsive service, and technical excellence, we are proud to be a go-to partner for environmental planning and assessments in resort and recreation communities.
Office Coordinator
About The Position
We are currently seeking an experienced Office Coordinator to join our Whistler-based team.
This role offers a dynamic mix of administration, planning and support work, working alongside our partners and environmental consulting team to optimize and streamline operations.
What You will Do:
Communication:
- Act as the first point of contact for phone and email inquiries, directing them to the appropriate consultant.
- Organize team meetings, reminders, policy updates, website updates, social media coordination and advertising
Operational Logistics:
- Ensure the office is organized, welcoming, and functional.
- General administration including office management, including mail, e-mail, office supplies, vendor relationships, and business license
- Coordinate vehicle maintenance for our fleet of field vehicles (maintenance schedules, insurance, and clean-up)
- Coordinate asset management including procurement, tracking inventory, maintenance and calibration for items such as field equipment, computers, mobile devices, stationary supplies, and office equipment
- Assist with project management, tracking, and resource coordination
- Assist with expense management/tracking
Health & Safety Liaison:
- Act as a backup safety auditor for COR audits and maintaining company COR certification
- Ensure compliance with WorkSafeBC standards and maintaining our field safety kits.
- Coordinate safety check-ins for field staff.
Document Excellence:
- Assist consultants with formatting complex reports, managing digital filing systems, and ensuring brand consistency.
- Update and maintain Word and Excel templates for consistency
- Assist with procurement, permit applications, report submission tracking and Cascade application management
- Develop and maintain office procedures manuals
Human Resources Support:
- Assist with new employee orientation and onboarding and managing employee records
- Track employee certifications and schedule recertifications as needed
Meeting & Event Coordination:
- Coordinate logistics for client meetings.
- Organizing team events including staff socials and community outings
Why Join Cascade:
- Competitive salary: $29.50/hr
- Extended health and dental benefits
- Supportive and community-minded team environment with caring leadership
- Career development and mentorship opportunities
- Flexible work/life balance with a focus on employee well-being
Requirements
What you Bring:
- 2-5 years of office coordination/administration experience
- Enjoy working as part of a team with the ability to be self-directed
- Strong working knowledge of MS Office suite and ability to learn new technologies
- Proven organizational and time management skills
- Excellent written and verbal communication skills
- Project coordination experience considered an asset
- Customer service oriented with an ability to build trusted relationships
- Preference for candidates based in or near Whistler – this role is in-person only, based in our Whistler office with the opportunity to work occasionally from our Squamish office
Nice-to-Have Qualifications:
- Occupational health and safety experience, including COR certification
- Experience with project management software
APPLY HERE
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Thank you for your interest in Cascade Environmental Resource Group Ltd.
Cascade is always interested in hearing from qualified individuals; if you would like to be considered for other roles please send your resume to resumes@cerg.ca
